Misc.: Importing Patient Data
Importing Patient Data
In order to import patient data from a Registration or Patient Management
System:
- Turn on this feature within Exit-Writer:
- Start Exit-Writer
- Turn on Manager Mode: Setup Menu | Manager Mode (password = EW)
- Select File Menu | Settings | General Tab
- Click on Show New Patient Button on Custom Instruction Page
- For automated Patient Imports, set the Patient Import Polling interval to 10
sec or greater. This indicates how often Exit-Writer will look at the Import
directory to check for files to be imported. If this is set to zero, Patient
Imports will not occur automatically, but can be performed manually with the Import
Button from the Import Patient List window.
- Set the Patient Import files path. The program is shipped with a directory
called \EWWIN\IMPORT. You may use this or another directory to receive the patient
data files.
- Create a program that will write patient data from your registration system
or management software to a file with the following format:
- This must be a flat ASCII file with the extension TXT. Filenames should be
unique enough so that they do not overwrite one another in the EW-Win directory
during the polling interval.
- Each file may contain one or more patients, but only one patient per line.
- The file should be sent to the directory designated as the Import Directory in
the Exit~Writer program (File Settings window).
- A sample file already exists in this directory called Import.TXT. Once this
file is used up, you can recreate it by copying Import.SAV to Import.Txt.
- Format for patient record:
- Each patient record consists of nine fields, with a total line length of 125
characters.
- Each field must be of the specified lengths.
- If a field has no data, the field must still be represented.
- Once a file is imported into Exit~Writer, it is deleted from the Import
directory.
- Field Descriptions: # characters
Patient ID ……………………………………………………………. 15
Patient Last Name ………………………………………………….. 15
Patient First Name ………………………………………………….. 10
Attending MD Last Name …………………………………………... 15
This is the Physician seeing the patient.
Attending MD First Name …………………..……………………… 10
Referral Last Name ……….……………………………………………. 30
This could be a doctor or facility name
Referral First Name ……….………………………………………… 14
Arrival Time …………………………………………………………… 8
If no arrival time, field will appear in EW as empty.
Arrival Date …………………………………………………………… 8
If no date is provided, EW will show today's date.
File Time and Date …………………………………………… [none]
This data is read from the time stamp on the file.
5) SAMPLE FILE:
15 char 15 char 10 char 15 char 10 char 30 char 14 char 8 char 8 char
- 16 31 41 56 66 96 110 118
| | | | | | | | |
0123453 Seifert Michael Campell David (none) (none) 11:50:44 02/25/98
0233453 Jones Jim Campell David Adams Richard 12:11:01 02/25/98
0343453 Pier William Campell David Chu Kim 12:08:02 02/25/98
0577453 Bernstein Daniel Campell David Benton Lilia 12:25:05 02/25/98
0678453 Carlton Harvey Campell David Jones Mary 12:45:03 02/25/98
0888976 Hutchins Elia Campell David Ferret Robert 13:01:55 02/25/98
0993467 Jackson Michael Campell David (none) (none) 13:10:35 02/25/98
0679877 Connery Sean Campell David Caplin Donald 13:23:33 02/25/98
0823678 Collins Phil Campell David (none) (none) 13:45:55 02/25/98
0932534 McKenna Lorna Campell David (none) (none) 14:10:44 02/25/98
RELATED TOPICS:
Auxiliary List
File Menu: Setting: General Tab
Insert New Patient from Patient List
Exporting Patient Data
Contents | Index | Previous | Next